Different types of meetings.

Different types of meetings.

Meeting is an assembly of people for a particular purpose. It is a formal discussion within or outside the organisation. Following are the types of meeting:

a)   Adhoc meeting- A meeting created to address a specific problem or task. For example- Meeting by organisation to determine how a specific event will took place, like launching a new product. All the key people involved will be asked to attend a meeting and discuss various arrangements to be made. All the people involved are participants of the specific tasks; they are assigned some specific work to do.

b)      Board meeting- It is a formal meeting organised in an organisation. It is a meeting of board of directors of an organisation, usually held at definite intervals to consider policy issues and major problems. The decisions regarding direction of company are made. The decisions and action taken by the members of board meeting are called minutes.

c)      Investigation meeting- these meetings are investigative in nature among the investigator and representative. They are generally conducted during pre- interview or exit interview.

d)     Kick off meeting- this meeting is the first meeting with the project team held by project manager. This meeting held between the project team and the client of the project to discuss the role of each team member.

e)      Management meeting- these meetings are held to discuss interrelated information or some important tasks between the managers of the organisation.

f)     Informative meeting- the main purpose of these kinds of meetings are to regulate information on the topic of relevance to the organisation. These meetings take place between the co-workers and sometimes also involve e top management.

g)     Pre- Bid meeting- these are meetings of various competitors and contractors to visually inspect a jobsite for a future project. These are normally hosted by the future customer who wrote the project specification to ensure all builders are aware of the details and services expected of them. Attendance of the bidding members at the ore- bidding meeting may be mandatory. Failure to attend meeting, usually results in a rejected bid.

h)      Staff meeting- these meetings are typically between a manager and those that report to the manager. These meetings are to discuss targets, progress and work to be done by the subordinates.

i)        Team meeting- these meetings are among colleagues working on various aspects of a team project. These are conducted to discuss the work to be done by team member.

j)        Work or problem solving meeting- these meetings are those which produces the intangible results in the meeting such as decisions. These are challenging meetings. It involves taking decisions regarding solving some problem or taking actions which brings changes in the organisation. The decisions taken by the members are of much importance.